How to Add an Employee in World Ledgers HRM

Before you can run payroll, every staff member needs an employee record. Here is how to add one in World Ledgers.

Steps

1. Sign in and open HRM → Employees.
2. Click Add Employee.
3. If you use multi-company HRM, choose Company and Department.
4. Fill the required fields: First Name, Last Name, Salary, ID Number, KRA PIN, SHIF, NSSF, and Password (for staff login where enabled).
5. Add optional details: email, phone, employment type, bank account, role, PWD flag, and statutory toggles (PAYE, NSSF, SHIF, Housing Levy, HELB, NITA, etc.).
6. Click Save Changes.

Tips

• Wrong KRA PIN or missing NSSF/SHIF numbers cause remittance headaches later — capture them at hire.
• You can also import many employees via Excel from the employees screen where import is enabled.

Next: How to run and finalize payroll. Explore HRM features.