Privacy Policy

Effective Date: Oct 4, 2025

1. Introduction

Elite Code Creators Limited (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This policy explains how World Ledgers HRM and Accounting software collects, uses, and safeguards your information in compliance with the Kenya Data Protection Act, 2019.

2. Data We Collect

  • Employee data (names, contacts, job details)
  • Payroll and HRM records
  • Login and usage information
  • Client payment and subscription details

3. Use of Data

We use collected data strictly to:

  • Provide and improve our HRM and accounting services
  • Process payroll, attendance, and compliance reports
  • Communicate system updates, invoices, and alerts
  • Ensure security, fraud detection, and regulatory compliance

4. Data Retention

Client data will be retained for 90 days after subscription termination before permanent deletion from our systems.

5. Data Security

We implement appropriate organizational and technical measures, including encryption, role-based access controls, and regular security audits, to ensure your data is secure.

6. Data Sharing

We do not sell or share personal data with third parties, except when required by law or with your explicit consent (e.g., integrations like SMS services where you pay directly).

7. Your Rights

As per the Kenya Data Protection Act, you have the right to access, correct, or request deletion of your data. You may also object to certain processing activities.

8. Contact Us

If you have any questions about this Privacy Policy, please contact us:

Elite Code Creators Limited
Victoria Plaza, 8th Floor, Parklands Rd, Nairobi
Email: support@worldledgers.com